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Hemoglobin/Sickle Cell Test Results for NCAA Requirements

This is how you need to proceed when requesting a hemoglobin screen (Sickle Cell screen) performed on the child at birth for a school athletic NCAA requirement.  

STEP 1:   The child must have been born in South Carolina; if this is not the case, then you will need to contact the state where the child was born to request the hemoglobin screen (Sickle Cell screen) results.  The parent can go to link https://newsteps.org for the appropriate state and click on the contacts for that state.

STEP 2:  
If the child was born in South Carolina, please continue reading the information for the requirements. 

STEP 3: 
If the child is 18 years or older, the parent cannot complete the DHEC 1623 form, sign the DHEC 1623 form, or act on his/her behalf without documented permission of the child.  

STEP 4: 
The legal age child (18 years or older) will need to complete the DHEC 1623 form, sign/date the DHEC 1623 form and send a quality photocopy of  child's current/valid government issued photo identification (example: SC driver's license).  NOTE: This is only for Options 2, 3, 4 & 5.        

STEP 5: 
If the child is less than 18 years old, then the parent or legal guardian can complete the DHEC 1623 form, sign/date the DHEC 1623 form, and submit a quality photocopy of their current/valid government issued photo identification(example: SC driver's license). NOTE: This is only for Options 2, 3, 4 & 5.   

NOTE: The completed DHEC 1623 form or photocopy of the current/valid government issued photo identification (example: SC driver's license) cannot be sent as an attachment to an email or sent as a FAX to a contact person or to the Bureau of Laboratories.  This will only delay the process.

STEP 6:  
The information required must be sent via US Postal mail (Option 3) or the person can come to the Bureau of Laboratories (Option 2), or the person can come to the nearest County Health Department (Option 4), or the person can contact one of the three (3) people listed at the Bureau of Laboratories (Option 5).

NOTE: The Bureau of Laboratories has 30 days (average time is usually 5-10 days upon receipt) to complete your request once the DHEC 1623 form and a quality photocopy of a current/valid government issued photo identification (example: SC driver's license) is received via US Postal mail.

STEP 7: 
Pick which Option you want to do and follow the information under that Option for the next steps.

OPTIONS 1-5: There are several options to get this accomplished and the list is in order of quickest to slowest:

OPTION 1:  You can contact your primary care physician to FAX (803-896-0889) the Bureau of Laboratories (Newborn Screening Section) on the physician's office letterhead and request the hemoglobin screen (Sickle Cell screen) information, as long as the FAX contains:

  1. Full name of the child at birth
  2. Date of birth (DOB) for the child
  3. Full name of the biological mother at time of child's birth
  4. Test(s) requested for final result(s); this case would be hemoglobin screen (Sickle Cell screen)
  5. Contact person at the physician's office and phone number
  6. Once the Bureau of Laboratories gets the FAX from the physician's office on their letterhead, then the results will be FAXED back to the physician's office within 24-72 hours
  7. After the physician's office receives the results, you can contact the office and go to get the results or you can instruct them to forward results to the appropriate school athletic department


OPTION 2:  You can come to the Bureau of Laboratories, Hayne Building at 8231 Parklane Road, Columbia, SC 29223, with all completed information requested on DHEC 1623 form and a quality photocopy of the legal age child's valid/current government issued photo identification (example: SC driver's license) or the parent's or legal guardian's valid/current SC driver's license, if the child is not at least 18 years old.
       
NOTE: for a child that is at least 18 years or older, the parent can bring in the completed DHEC 1623 form and the photocopy of the child's valid/current government issued photo identification (example: SC driver's license) without the presence of the child as long as the child has completed/signed/dated the form.

OPTION 3:  You can send via US Postal mail all completed information requested on DHEC 1623 form and a clear photocopy of your child's current/valid SC driver's license.

OPTION 4:  You can come to the nearest County Health Department to get a copy of the DHEC 1623 form and then follow Options 2 or 3 for completing the steps.

OPTION 5:  You can contact the Bureau of Laboratories via telephone or email to have someone guide you through the process:

The Bureau of Laboratories looks forward to helping you with this school athletic requirement for NCAA.  Please contact us by telephone (8:30 a.m. to 4:30 p.m., Mon.-Fri.) if you have any other concerns.