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Cancer Registries – Electronic Reporting

Submitting cancer cases and treatment data to public health agencies electronically is one of the ways you can demonstrate meaningful use of electronic health records (EHR). Cancer reporting from ambulatory providers to state cancer registries is a new public health objective for Stage 2 of the meaningful use program.

Reporting to cancer registries by health care providers would address current under reporting of cancer, especially certain types. In the past most cancers were diagnosed and/or treated in a hospital setting and data were primarily collected from this source. However, medical practice is changing rapidly and an increasing number of cancer cases are never seen in a hospital. Data collection from providers presents new challenges since the infrastructure for reporting is less mature than it is in hospitals. Certified EHR Technology can address this barrier by identifying reportable cancer cases and treatments to the provider and facilitating electronic reporting either automatically or upon verification by the provider.

The electronic reporting of cancer cases and treatment data fulfills South Carolina’s cancer reporting requirements. Messaging from ambulatory providers meets the meaningful use objective.

Data submission is coordinated from DHEC. Your submissions to this central point are disseminated to the appropriate health personnel within public health using centralized data systems with role based access.

Sending information to DHEC electronically does not by itself satisfy the meaningful use criteria. The information must be sent in specific formats that have been developed to send health-related information between health care information systems. DHEC is currently establishing its submission format for Cancer Registry Data. The links below with more details on the specifications will be available soon.

For cancer registry data reporting you may contact: casterma@dhec.sc.gov or call (803) 898-8000.

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