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Environmental Laboratory Certification

 

 

Application for Laboratory Certification


Pursuant to State Regulation 61-81, the "Application for Environmental Certification" should be completed by environmental laboratories applying for certification according to State Regulation 61-81. Laboratories seeking initial certification or the addition of parameters to their current certification must submit an application along with the documentation in the checklists below.  Depending on the type of methods for which the laboratory is seeking certification, additional documentation is required.

Laboratories located outside the State of South Carolina that want to apply to change their primary certifying authority must submit an application along with the documentation required below.  If additional documentation for specific parameters is required, this may be requested during the application process.

 

What to Include With Your Application for Initial or Additional Parameter Certification

  • A completed, dated, and signed application for certification (View Instructions).
  • An application fee of $125.00. Checks should be made payable to “S.C. DHEC.” Contact us to make a credit card payment.
  • A letter designating a laboratory director with the proprietor’s signature. As stated in Regulation 61-81 C.(12) "Laboratory Director" means that person who has been given the responsibility by the laboratory's governing body (owners, directors, commissioners, councilmen, mayor, board members or who so ever occupies the status of proprietor) of supervising the operations of the laboratory and insuring the quality of data reported. A sample form is available.
  • Standard Operating Procedure (SOP) for each method and procedure used in the laboratory. Include “Effective Date” and “Revision Number.”
  • Quality Assurance Manual: Include “Effective Date” and “Revision Number.”
  • Qualifications for each employee/analyst along with their responsibilities.
  • Acceptable Proficiency Testing (PT) sample results for each method and analyte requested must have been performed within the last 12 months.  PT samples must be obtained from an approved PT provider and be part of a scheduled Water Pollution (WP) or Water Supply (WS) study. The PT report must be submitted to our office by the PT provider and must include the EPA Lab Code used for reporting PT results. For an EPA Lab Code, contact the EPA, Charles Feldman (513) 569-7671.
  • For laboratories located outside the State of South Carolina, a copy of the certificate(s) and pertinent analyte list(s) issued to the laboratory by the state certifying authority indicating certified parameters. The last on-site evaluation report(s) issued to the laboratory by the certifying authorities and the laboratory’s response to any noted deviations.  This report must include the evaluation of each method requested.

Additional Documentation Required (Based on the types of analyses being requested) 

The following checklists are available to the laboratory to assist in completing the application package.


Field Measurements (e.g. pH, Dissolved Oxygen (DO), Chlorine, etc.)


  • Start-up data inclusive of completed bench sheets, calibration records, and applicable quality control records for each parameter the laboratory is seeking certification to perform.  This is to include analysis and calibration records for the Proficiency Testing (PT) samples.

Inorganic


  • Calibration and calibration verification records documenting that method acceptance criteria have been met for each parameter related to the PT and method detection limit (MDL) study (if applicable).  
  • Linear Range Studies and all supporting documentation (if applicable).
  • Compiled initial demonstration of capability (IDOC) data results (if applicable) for each method and analyte including all information on the example form
  • Compiled MDL study performed within the last 12 months by parameter and method including all information on the example form.  Also, include sample preparation records (digestion, distillation, etc.), standard preparation records, quality control data, and all data system reports for the completed analyses.
  • Sample analysis records pertaining to PT results submitted for the application to include sample preparation records (digestion, distillation, etc.), standard preparation records, quality control data, and all data system reports (where applicable) for the completed analyses.

Organic


  • Multilevel calibration and calibration verification records documenting that method acceptance criteria have been met for each analyte related to the method detection limit (MDL) study.   Where applicable, the data must be submitted for both the primary and confirmatory techniques.
  • Compiled initial demonstration of capability (IDOC) data results for each method and analyte including all information on the example form.  Where applicable, the IDOC data must be submitted for both the primary and confirmatory techniques.
  • Compiled MDL study performed within the last 12 months by analyte and method including all information on the example form.  Also, include extraction records, standard preparation records, quality control data, all chromatograms and data system reports for the completed analyses.  Where applicable, the MDL data must be submitted for both the primary and confirmatory techniques.
  • If not currently certified by this Office for the organic method being applied for, then PT analysis records and supporting documentation must be submitted for review. 

Trace Metals


  • Calibration and calibration verification records documenting that method acceptance criteria have been met for each parameter related to the method detection limit (MDL) study.  
  • Linear Range studies and all supporting documentation.
  • Compiled initial demonstration of capability (IDOC) data results for each method and analyte including all information on the example form
  • Compiled MDL study performed within the last 12 months by parameter and method including all information on the example form.  Also, include digestion records, standard preparation records, quality control data, all data system reports for the completed analyses.
  • If not currently certified by this Office for the trace metal method being applied for, then PT analysis records and supporting documentation must be submitted for review. 

Microbiological


  • Start-up data including media quality control, media preparation (if applicable), sterility checks, AM/PM temperature records (incubators, water baths, etc.), and Quanti-Tray® sealer check records (if applicable).
  • Sample analysis records pertaining to PT results submitted for the application to include verification records if applying for membrane filtration methods.
  • If not currently certified by this Office for microbiological analyses, then autoclave records and spore ampule efficiency check records must be submitted.

Cryptosporidium


  • Quality Control Records to include the following: IPR, OPR, MB, MS, and the two acceptable PT study analysis records.  The two PT studies must have been performed within the past 12 months.
  • The most recent three months of analyst verification for each pertinent Cryptosporidium method.
  • Two complete sample data packages from within the past 12 months.  This would include the chain-of-custody records, analysis records, and quality control records for those packages

Whole Effluent Toxicity


  • Start-up data including completed culture and test records (reference toxicant and/or baseline data, YCT, and algae preparation records), bench sheets, instrument calibration records (pH, DO), residual chlorine, alkalinity and specific conductance) must also be submitted.  Please note that the laboratory must obtain and maintain concurrent certification for the following parameters under the Clean Water Act:  pH, DO, alkalinity, specific conductance, total hardness, temperature, and residual chlorine.

Biosolids


  • SOP for fecal coliform analysis for biosolid (i.e. sludge) samples and % total solids (SM 2540G).  These procedures must include sample preparation, analysis, and calculations as documented in Appendix F of EPA/625/R-92/013 (Revision 2003).
  • Completed sample preparation records, biosolid analysis records (fecal coliform and % total solids), and quality control checks associated with fecal coliform analysis.

Taxonomy


  • Ensure SOP and/or QA plan for taxonomic identifications addresses the procedures for sample collection, preservation, sorting, identification, documentation, reference and voucher collection maintenance, and quality control (e.g. sorting and efficiency checks).   Collection equipment used must be listed and their use must be explained.
  • A list of reference materials and taxonomic keys which are used to identify organisms in the taxonomic group for which you are seeking certification.
  • Chain-of-custody forms that will be used for sample collection. 

Proficiency Testing

Please visit the Proficiency Testing Web page for further information.

Payment & Invoices

Please have a copy of the invoice you received from SC DHEC available for reference. Visit the online payment Web page to pay your invoice online.

Lab Director Designation

The Office of Environmental Laboratory Certification must be notified as soon as possible when there is a change in Laboratory Director.  The Laboratory Director is defined by Regulation 61-81, as that person that has been given the responsibility by the laboratory’s  governing body (owners, directors, commissioners, councilmen, mayor, board members or who so ever occupies the status of proprietor) of supervising the operations of the laboratory and insuring the quality of data reported.

For changes in the Laboratory Director the following documentation must be submitted:

  • Laboratory Director Designation Form Letter: This letter must be documented on the Laboratory’s letterhead reflecting the legal name of the company.
  • Laboratory Director Qualifications: Include pertinent work experience and training.

The certificate issued to the certified laboratory documents the name of the Laboratory Director and therefore must accurately document the name of the Laboratory Director.  All official correspondence concerning the laboratory will be mailed to the designated Laboratory Director.

 


For additional information, please email us.