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Immunization Division

South Carolina Immunization Registry Regulation

12/30/2013 UPDATE

In early 2014, the S.C. Department of Health and Environmental Control (DHEC) will begin to implement a staggered onboarding for direct data entry providers and electronic data transmission providers.

All providers who are currently registered with DHEC are in compliance with Regulation 61-120. These registered providers WILL NOT be required to report administered immunizations immediately on January 1, 2014. Reporting will become mandatory only after the provider fully completes the onboarding process for the desired reporting method. Providers will be notified by email when their onboarding may begin. They will also be given detailed instructions on how to initiate and complete the onboarding process. 

Direct data entry providers will complete online terms of use and identify individual authorized users. Upon completion of an online registry training overview with training exercises, the users will complete a user confidentiality agreement and gain access to the South Carolina Immunization Registry (SCI Registry).

Electronic data transmission providers will complete online terms of use and provide a copy of the HIPAA Business Associate Agreement (BAA) in place between themselves and their electronic health record vendor. Providers will then submit HL7-compliant messages to the test environment until submissions are successful. After the previous steps are completed, the provider will begin submitting electronic data transmissions to the SCI Registry.

Once the onboarding process has been completed, providers will begin to report administered immunizations to the SCI Registry. Reporting WILL NOT be required for immunizations administered from January 1, 2014 through the completion of the onboarding process.

If you have questions, please contact DHEC by telephone at (866) 439-4082 (select option 2, immunization registry) or by e-mail at immunizationregulation@dhec.sc.gov.

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In May 2013, the South Carolina General Assembly approved Regulation 61-120, implementing a mandatory S.C. Immunization Registry. 

All immunization providers will be required under the law to report all administered immunizations.  Mandatory reporting will be phased-in over three years beginning January 1, 2014, following an age-based, implementation schedule outlined in the regulation.  As of January 1, 2017, all immunizations administered in S.C. must be reported to the statewide immunization registry.

If you are an immunization provider in South Carolina, you are required to register with the S.C. Department of Health and Environmental Control.   You may register as an individual immunization provider, or as a facility or other entity provider (i.e., under an entity name or individual provider name). You may also register each specific location or just register once for multiple locations.  If you are a health care provider who does not administer any immunizations, you may still register in order to use the registry to retrieve immunization information on your patients.  Registration is a simple process. 

A statewide registry or Immunization Information System (IIS) has benefits for both the patient and the provider.  A registry consolidates the vaccination history for patients who visit multiple providers.  Having all immunizations in one system reduces over and under immunization.  Listed below are methods for reporting to the immunization registry.

Direct Data Entry

(Provider’s individual users enter administered doses by manually keying data in the registry.)

  • Provider profile for VFC enrollment can be generated automatically.
  • On-demand printing of the South Carolina Immunization Certificate, DHEC 2740.
  • On-demand printing of the immunization administration form, which when signed, may be used in a patient’s medical record to document vaccine administration.
  • Generate remind/recall lists.

Electronic Data Submission

(Provider submits data from Electronic Health Record [EHR] to the registry.)

  • Requires practice to have an HL7-capable EHR.
  • Requires practice or EHR vendor to establish an interface with the registry.
  • Eliminates dual-entry.

South Carolina Health Information Exchange (SCHIEx)

(Provider submits immunization data through SCHIEx to the registry.)

  • Another agency offers a method of data exchange with the immunization registry.
  • Visit SCHIEx for more information on this method.

Other methods of reporting may be used only with DHEC approval.  If you are unable to report using any of the three methods above, please contact us.

For Frequently Asked Questions, please click here.

If you have questions, please contact us by telephone at (866) 439-4082 (select option 2, Immunization Registry) or by e-mail at immunizationregulation@dhec.sc.gov.