An on-site laboratory evaluation will be scheduled for your laboratory approximately two to three months prior to the expiration date on your certificate. You will receive notification of this evaluation by mail. To enable the Office of Environmental Laboratory Certification to perform the evaluation more efficiently, the following items should be available for review on the day of the scheduled evaluation.
If you have any questions concerning the evaluation contact us via email or contact the Laboratory Certification Officer (LCO) scheduled to perform your evaluation.
An out-of-state laboratory’s certificate reflects the expiration date of its certifying authority. Forty-five (45) days prior to expiration, our office sends a letter to the out-of-state laboratory with a checklist of required items that must be submitted for renewal of its certification. If this required documentation is not submitted by the date of expiration, a letter is sent to the laboratory on the date of expiration notifying it of decertification actions. A copy of the required documentation for renewal of certification appears below:
If you have any questions concerning the renewal process for out-of-state laboratories, please contact us via email or contact the Laboratory Certification Officer (LCO) at (803) 896-0970.
- Biosolids Pat - This document lists the references that laboratories can use when analyzing biosolids sample for fecal coliform.
- Enterococci Guidance Document (08/05) - This document lists the requirements for enterococci certification in South Carolina.
- Enzyme Substrate Certification Requirements - This document addresses the certification requirements for the Total Coliform/E.coli Enzyme Substrate Test Procedures.
- Organic Analyses Guidance Document (2008) - This document addresses certification requirements for organic analyses (volatiles, semi-volatiles, pesticides, etc.
- Oxygenate Certification - This document is designed to assist laboratories seeking oxygenate certification.
- Trace Metals Guidance Document - This document addresses certification requirements for trace metals analyses.
Below is a list of forms developed by this office. The forms are available to the laboratory in pdf format. The laboratory can use these forms as they are or can modify them. The forms below provide the information reviewed by this office. These forms may require additional information to make them complete and/or traceable based on how and where they are being used. They are provided as a service to the regulated community.
- Chlorite Analysis form - This form is designed for laboratories performing chlorite and/or chlorine dioxide analyses.
- Colilert-18® Fecal Coliform QC Form - This is an example form for performing media quality control checks with pure cultures for fecal coliform analyses.
- Colilert® QC Form - This is an example form for performing media quality control checks with pure cultures for total coliform/E. coli analyses.
- Colilert Quanti-Tray® Total Coliform/E. coli MPN Form - This form is designed for laboratories performing total coliform/E. coli MPN analyses using the Quanti-Tray®.
- Colilert-18 Quanti-Tray® Fecal Coliform MPN Form - This form is designed for laboratories performing fecal coliform MPN analyses using the Quanti-Tray®.
- Enterococci Medium Quality Control Record (08/05) - This is an example record that the laboratory may use to record the quality control checks performed on the medium.
- Enterolert© Sample Analysis Form (10/06) - This is a form that laboratories may use when recording enterolert© results.
- Initial Demonstration of Capability (IDOC) Form - This form is designed for laboratories performing organic analyses. The form includes all required information to make the necessary review possible. Please ensure that when applying for certification, the IDOC studies submitted include all of the information included on this form.
- Method Detection Limit (MDL) Form - This form is designed for laboratories performing organic analyses. The form includes all required information to make the necessary review possible. Please ensure that when applying for certification, the MDL studies submitted include all of the information included on this form.
- Spore Ampule Sterilization Confirmation Form - This is an example form for performing spore ampule sterilization checks on the autoclave.
Company/Laboratory Name and/or Ownership Change
The Office of Environmental Laboratory Certification must be notified concerning a change in ownership and/or a change in a laboratory's legal name. This information must be submitted on the company's new letterhead with the documentation concerning the change in ownership and/or legal name. Also provide information concerning any changes in operation, facility, and/or personnel. Out-of-state laboratories must also provide a copy of their certifying authority's certificate displaying the new name.
If no other documentation is requested by our office, a new certificate and parameter list reflecting the new laboratory name will be generated and mailed to the laboratory.
The information posted to this page is meant to assist laboratories in reporting data to DHEC. But keep in mind that the ultimate authority for what is acceptable and what is not acceptable resides with the DHEC program area receiving and reviewing the data. Should information contained within this site differ from permit requirements or specific instructions provided by the program area to laboratories or clients, the program area's directions take precedence over the information found on this site.
Practical Quantitation Limits (PQLs)
DHEC has come up with a list of Practical Quantitation Limits (PQLs) to be used for NPDES reporting. This comes from Regulation 61-68. The PQL is defined as "the concentration at which the entire analytical system must give a recognizable signal and acceptable calibration point. It is the concentration in a sample that is equivalent to concentration of the lowest calibration standard analyzed by a specific analytical procedure, assuming that all the method-specific sample weights, volumes, and processing steps have been followed." In other words, the PQL is equal to the lowest non-zero standard on your calibration curve.
DHEC has come up with standard PQLs that every laboratory reporting compliance data is expected to achieve. If the laboratory meets the PQL as defined by DHEC and the sample has a concentration below that PQL, then the facility may report zero as the result on the DMR form.
Please see the following examples:
"Reasonable potential exists": If the permit limit is 1mg/L and the DHEC PQL is 0.5mg/L and the sample result is <2mg/L, the facility is out of compliance because it cannot be determined that the sample is below 1mg/L. A zero cannot be reported on the DMR because the laboratory's PQL is 2 which is higher than 1.
"Complies with permit": If the permit limit is 1mg/L and the DHEC PQL is 2mg/L and the sample result is <2mg/L, the facility may report zero on the DMR because the laboratory's PQL is equal to the DHEC PQL of 2mg/L. The comments section of the DMR must indicate that a PQL of 2mg/L was used in order to report the zero.
"Out of Compliance with Permit": If the permit limit is 0.011mg/L and the DHEC PQL is 0.05mg/L and the laboratory reports 0.02mg/L, the facility is out of compliance because the laboratory reported a number greater than the permit limit which means the laboratory PQL is lower than the DHEC PQL. This means that the laboratory can accurately detect a sample concentration of 0.02mg/L which documents that the facility sample has exceeded the 0.011mg/L permit limit. Because of this, it is always best to use DHEC PQLs when the laboratory reports data to the facilities.
What is the facility's responsibility? Make sure that you use a certified laboratory that can meet the published PQLs. There are many certified laboratories and they may use different equipment which would allow some to meet the PQL and others not. Make sure that the DMR form is completed properly with the certified lab ID number beside each analysis performed by the contract lab. Make sure that the correct number is reported as the result on the DMR form.
For additional information, please email us.